1.
NAME
The club shall be called Tottenham Hotspur Ladies F.C. (the Club)
2.
OBJECTS
The objects of the Club shall be to arrange association football matches
and social activities for its members.
3. RULES
AND REGULATIONS
These rules (the Club Rules) form a binding agreement between each
member of the Club.
4. RULES
AND REGULATIONS
(a) The Club shall have the status of an Affiliated Member Club of The
Football Association by virtue of its
affiliation to/membership of The
Football Association. The Rules and Regulations of The Football
Association Limited and parent County Association and any League or
Competition to which the Club is
affiliated for the time being shall be
deemed to be incorporated into the Club Rules.
(b) No alteration to the Club Rules shall be effective without prior written
approval by the parent Association.
(c)
The Club will also abide by The Football Association’s Child
Protection Policies and Procedures, Codes of
Conduct and the Equal Opportunities and Anti-Discrimination
Policy.
5. CLUB
MEMBERSHIP
(a) The members of the Club from time to time shall be those persons listed
in the register of members (the
Membership Register) which shall be
maintained by the Club Secretary.
(b) Any person who wishes to be a member must apply on the Membership
Application Form and deliver it to
the Club. Election to membership
shall be at the sole discretion of the Club Committee. Membership shall
become effective upon an applicant’s name being entered in the
Membership Register.
(c)
In the event of a member’s resignation or expulsion, his or her name
shall be removed from the Membership
Register.
(d) The Football Association and parent County Association shall be given
access to the Membership Register
on demand.
6.
ANNUAL MEMBERSHIP FEE
(a) An annual fee payable by each member shall be determined from time to
time by the Club Committee. Any
fee shall be payable on a successful
application for membership and annually by each member. Fees shall
not
be repayable.
(b) The Club Committee shall have the authority to levy further
subscriptions from the members as are
reasonably necessary to fulfil the
objects of the Club.
7.
RESIGNATION AND EXPULSION
(a) A member shall cease to be a member of the Club if, and from the date on
which, he/she gives notice to the
Club Committee of their resignation. A
member whose annual membership fee or further subscription is
more than
2 months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their
opinion, it would not be in the
interests of the Club for them to remain
a member. There shall be no appeal procedures.
(c)
A member who resigns or is expelled shall not be entitled to claim
any, or a share of any, of the Club
Property.
8. CLUB
COMMITTEE
(a) The Club Committee shall consist of the following Club Officers:
Chairperson, Treasurer, Junior Treasurer,
Club Secretary, Coaching
Development Officer, Welfare Officer, Press/Website Manager, all Team
Managers plus the Club Captain, elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the
date of appointment until the next
Annual General Meeting unless
otherwise resolved at a Special General Meeting. The Club Committee
shall
be responsible for the management of all the affairs of the Club.
Decisions of the Club Committee shall be
made by a simple majority of
those attending the Club Committee meeting. The Chairperson of the Club
Committee meeting shall have a casting vote in the event of a tie.
Meetings of the Club Committee shall be
chaired by the Chairperson or in
their absence the Club Secretary. . The quorum for the transaction of
business of the Club Committee shall be five.
(c)
Decisions of the Club Committee of meetings shall be entered into the
Minute Book of the Club to be
maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club
Committee by giving not less than 7
days’ notice to all members of the
Club Committee. The Club Committee shall hold not less than four
meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy
on the Club Committee which
arises between Annual General Meetings shall
be filled by a member proposed by one and seconded by
another of the
remaining Club Committee members and approved by a simple majority of
the remaining Club
Committee members.
(f)
Save as provided for in the Rules and Regulations of The Football
Association and the County Association
to which the Club is affiliated,
the Club Committee shall have the power to decide all questions and
disputes
arising in respect of any issue concerning the Club Rules.
9.
ANNUAL AND SPECIAL GENERAL MEETING
(a)
An Annual General Meeting (AGM) shall be held in each year to:
(i) receive a report of the activities of the Club over
the previous year
(ii) receive a report of the Club’s finances over the
previous year
(iii) elect the members of the Club Committee
(iv) consider any other business.
(b)
Nominations for election of members as Club Officers or
as members of the Club Committee shall be made
in writing by the proposer and seconder, both of whom must be existing members of the
Club, to the Club
Secretary not less than 21 days before the AGM. Notice
of any resolution to be proposed at the AGM shall
be given in writing to
the Club Secretary not less than 21 days before the Meeting.
(c)
A Special General Meeting (SGM) may be called at any time by the
Committee and shall be called within 21
days of the receipt by the Club
Secretary of a requisition in writing signed by not less than five
members
stating the purposes for which the Meeting is required and the
resolutions proposed. Business at an SGM
may be any business that may be
transacted at an AGM.
(d) The Club Secretary shall send to each member at their last known address
written notice of the date of a
General Meeting together with the
resolutions to be proposed at least 14 days before the Meeting.
(e) The quorum for a General Meeting shall be 12 members.
(f)
The Chairperson, or in their absence a member selected by the Club
Committee, shall take the chair. Each
member present shall have one vote
and resolutions shall be passed by a simple majority. In the event of
an
equality of votes the Chairperson of the Meeting shall have a casting
vote.
(g) The
Club Secretary, or in their absence a member of the Club Committee,
shall enter Minutes of General
Meetings into the Minute Book of the
Club.
10. CLUB
TEAMS
At its
first meeting following each AGM, the Club Committee shall appoint a
Club member to be responsible for each of the Club’s football teams. The
appointed members shall be responsible for managing the affairs of the
team. The appointed members shall present to the Club Committee at its
last meeting prior to an AGM a written report on the activities of the
team.
11. CLUB
FINANCES
(a) Two bank accounts (Senior and Youth section) shall be opened and
maintained in the name of the Club (the
Club Accounts). Designated
account signatories shall be the Club Chairperson, the Club Secretary
and the
Treasurer (Senior / Junior). No sum shall be drawn from the Club
Account except by cheque signed by two
of the three designated
signatories. All monies payable to the Club shall be received by the
Treasurer and
deposited in the Club Account.
(b) The income and assets of the Club (the Club Property) shall be applied
only in furtherance of the objects of
the Club.
(c)
The Club Committee shall have power to authorise the payment of
remuneration and expenses to any
member of the Club and to any other
person or persons for services rendered to the Club.
(d) The Club shall prepare an annual Financial Statement in such form as
shall be published by The Football
Association from time to time.
(e) The Club Property, other than the Club Account, shall be vested in not
less than two and no more than four
custodians, one of whom shall be the
Treasurer (the Custodians), who shall deal with the Club Property as
directed by decisions of the Club Committee and entry in the Minute Book
shall be conclusive evidence of
such a decision.
(f) The Custodians shall be appointed by the Club in a General Meeting
and shall hold office until death or
resignation unless removed by a
resolution passed at a General Meeting.
(g) On their removal or resignation a Custodian shall execute a Conveyance
in such form as is published by
The Football Association from time to
time to a newly-elected Custodian or the existing Custodians as
directed
by the Club Committee. On the death of a Custodian, any Club Property
vested in them shall vest
automatically in the surviving Custodians. If
there is only one surviving Custodian, a Special General
Meeting shall
be convened as soon as possible to appoint another Custodian.
(h) The Custodians shall be entitled to an indemnity out of the Club
Property for all expenses and other
liabilities reasonably incurred by
them in carrying out their duties.
(i)
The Club’s financial year shall be from the 1st June to 31st
May.
12.
DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed at a General
Meeting and shall be carried by a
majority of at least three-quarters of
the members present.
(b) The dissolution shall take effect from the date of the resolution
and the members of the Club Committee
shall be responsible for the
winding up of the assets and liabilities of the Club.
(c) Any
surplus assets remaining after the discharge of the debts and
liabilities of the Club shall be transferred
to the parent Association
who shall determine how the assets shall be utilised for the benefit of
the game.
Alternatively, such assets may be disposed of in such other
manner as the members of the Club with the
consent of the parent
Association shall determine.
Revised : July
2008
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